Exhibitor FAQ

• 01. Who can exhibit the show?
• We welcome any company relevant to the industry the exhibition represents, if you are unsure if the show is for you, please visit the individual show site using the links above, or contact the organisers through the ?¢‚Ǩ?ìContact Us?¢‚Ǩ¬ù page above.
• 02. Can you help with a Visa Application to visit the show?
• Overseas exhibitors are more than welcome at all of our exhibitions but due to administration pressures we cannot enter into any correspondence with regards to visa applications. We suggest that any visitor requiring a visa contact their local Irish Embassy or the Department of Foreign Affairs in Dublin.
• 03. How much is a stand at the show, and how do I book?
• For full stand packages, please visit the individual exhibition website or contact the sales team through the Contact Us page above.
• 04. Can I get a copy of the exhibitor list?
• Yes, please visit the individual exhibition website for a complete exhibitor list and a list from previous shows.
• 05. What is the difference between "Space Only" stands and "Shell Scheme" stands?
• "Space Only" stands are bare locations in the hall. "Shell Scheme" stands are provided with side & back walls (where appropriate), carpet, lighting, company name sign and fascia around the stand.
• 06. Can I store equipment / pallets / empty boxes at the exhibition?
• Please contact the organisers office at the show for details.
• 07. Is there electricity on my stand?
• All "Shell Scheme" stands will have lighting included. Space Only stands may order power.
• 08. Is there an electrical socket on my stand?
• No, all electrical sockets must be ordered, regardless of the stand package reserved.
• 09. Can I order telephone lines, plants water / waste etc?
• Your exhibitors manual contains a list of many third party suppliers who can make your exhibition experience easier.
• 10. Is there internet access at the exhibition?
• If your exhibition is in the RDS, then yes, each hall in the RDS is a "Wi-Fi" zone. Time can be bought online with a credit card in 1hour, 24 hour and 66 hour packages. This service is supplied and managed by BT Openzone. Please visit their website for further details. If your exhibition is in another venue, then please consult your exhibitors manual for further details.
• 11. Sorry, but I have lost my exhibitor manual!
• A copy can be downloaded from the "Exhibitor manual & Forms" section of the show website. Your will need your exhibitors password to access this area.
• 12. What is this "Exhibitor Manual" you speak of?
• The exhibitor manual has all the information relevant to exhibiting at any of our exhibitions. It contains your order forms for any services you may require at the show alongside all pertinent information such as opening hours, set up & break down times and a list of recommended contractors. The exhibitor manual is emailed to all confirmed exhibitors well in advance of the exhibition.
• 13. The exhibitor manual & forms section of the website is asking me for a password, how do I get hold of this?
• Every exhibitor is provided with a password to access sensitive sections of the exhibition website. Should you require a reminder, please use the "Contact Us" button above.
• 14. Are there catering facilities at the show?
• Most of our exhibitions have a full catering service onsite. However, certain exhibitions may just carry a limited ?¢‚Ǩ?ìsnack?¢‚Ǩ¬ù service, but should this be the case, there are plenty of facilities within a short walk of the venue.
• 15. Is there access for those with limited mobility?
• Yes, all the venues we use are fully accessible.
• 16. Is there 1st Aid on site?
• Yes, all our exhibitions are staffed with qualified medical personnel.
• 17. When can I set up and take down my stand?
• This varies from show to show; please consult your exhibitor manual which can be found in the ?¢‚Ǩ?ìexhibitor manual & forms?¢‚Ǩ¬ù section of the exhibition website.
• 18. What are the opening hours?
• Please visit the individual show website for these details.
• 19. I want to hang posters / equipment / displays to my stand, what do I need to do this?
• Our standfitters recommend double sided sticky tape, Velcro or sticky pads. These are not supplied by the organisers. Do not screw or nail into the walls of your stand, you will be charged to replace any damaged panels.
• 20. What colours are the walls of my stand?
• They are white, different colours may be arranged with prior contact through the official standfitters.
• 21. Can I have my details included in the exhibition newsletter?
• If there is a newsletter produced for the show and you have confirmed your participation at the exhibition before we go to print, then we would welcome you forwarding information, please consult your exhibitor manual for further details.
• 22. Can I have my details included in the exhibition catalogue?
• If there is a catalogue produced for the show and you have confirmed your participation at the exhibition before we go to print, then we would welcome you forwarding information, please consult your exhibitor manual for further details.
• 23. As an exhibitor, do I receive free car parking at the show?
• We are provided with a very limited number of exhibitor car park passes from the RDS. It is likely that each stand will only receive two passes and that those stands with more staff may have to ?¢‚Ǩ?ìcar pool?¢‚Ǩ¬ù. Your Car Park passes will be in your exhibitor pack.
• 24. Can I park my car / van / truck at the venue overnight?
• This can be arranged only by prior arrangement with the venue. There may be a nominal charge levied to contribute towards security costs. As organisers, we have no control over parking arrangements.
• 25. How many exhibitor badges do I receive?
• This depends on the show, traditionally there is no limit, but a reasonable usage policy could apply. For example, there would be no reason to order 20 exhibitor badges for a 4sq.m stand. Your badges will be in your exhibitor pack.
• 26. When do I receive my Exhibitor pack?
• Your exhibitor pack will be waiting for you to collect it in the Organisers office when you arrive to build up to the show.
• 27. Is there overnight security in the hall?
• There is security provided in the hall overnight. We would encourage all exhibitors to exercise caution regarding any valuable material on their stands; all portable computing equipment and small valuables should never be left unattended.
• 28. Is there a forklift available?
• A forklift is available, but MUST be booked in advance. There is a hire charge, please see your exhibitor manual for details.
• 29. Can I use my own forklift?
• No, insurance limitations prohibit exhibitors from using their own forklifts.
• 30. Can I have goods delivered to the exhibition?
• Yes, but there are a couple of points to note 1) You must ensure that your package is well marked with your company name & stand number, exhibition name and the venue address. If you are not onsite, we will do our best to ensure it gets to your stand. 2) The goods must be delivered when we are onsite for build-up or during exhibition hours. There will be no-one available to sign for packages outside these times 3) All goods delivered are at the exhibitor?¢‚Ǩ‚Ñ¢s risk, the organisers will accept no responsibility for missing items.
• 31. Can I have goods collected from the venue after the show?
• Yes, but there are a couple of points to note 1) You must ensure that your package is well marked with delivery address details including your contact phone number. 2) Many couriers will not collect outside office hours ?¢‚Ǩ‚Äú please bear this in mind when arranging shipping. 3) Given the volume of collections, it is impossible for the organisers to co-ordinate couriers and packages. 4) Exhibitors must ensure that all items are collected before the organisers move off site. Any items left in the hall or office is considered to be surplus and will be removed with all garbage.
• 32. What is the address of the venue?
• If you exhibition is in the RDS, the address is as follows... (Exhibition Name) (Hall Name) RDS, Ballsbridge, Dublin 4. If your exhibition is at another venue, please contact us or consult your exhibitors manual.